2021 Survey Coordinator Materials
Thank you for being a Healthy Kids Colorado Survey (HKCS) Survey Coordinator! All materials you need to coordinate a successful HKCS administration can be found here. Please monitor your email closely during the month leading up to your survey date/window. Our team will send out additional materials such as your school's unique survey link via email. Emails will come from CSPHSurveyTeam@CUAnschutz.edu. Please contact us with any questions!
If you have a school that has been randomly selected to administer the separate YRBS module in select classrooms, please ensure you follow the additional instructions and use the materials linked below. If you are uncertain if this applies to you, please email us at CSPHSurveyTeam@CUAnschutz.edu.
Everything You'll Need for Administration
Follow these steps for a smooth and successful HKCS administration. Timing is important, so mark your calendar to make sure materials go out to the appropriate people at the right time. All instructions listed below can also be found in this document. All survey coordinator materials linked below can also be found in this zip folder.
If you would like a visual walk through of the survey coordinator materials, please watch this video.
Complete the Survey Coordinator Registration Form
Go to the Portal and check your "Data Management Forms". You should have received an email with instructions on how to access the Survey Coordinator Registration Form. Haven't received an email, or don't have a portal account? Email CSPHSurveyTeam@CUAnschutz.edu.
Please complete the Survey Coordinator Registration Form before reviewing materials listed below on this page. The form has important information for your specific school’s survey administration. The Portal will also be the platform we use to share reports and resources, so completing the form now ensures you’ll have quick access to your reports when they’re ready
Surveying in a few classes or the whole school?
We encourage schools to survey all students (census). If your school prefers to administer the survey to a select number of classes, please use the resources linked below. Please refer to your Survey Coordinator Registration Form in the Portal to see your school’s options for the classroom selection process.
Guidance for Special Needs Students
The HKCS should be offered to any middle or high school student who can independently complete the survey in either English or Spanish. Accommodations for special needs students may follow survey protocol currently in place for that student with the criteria that the privacy of the student is maintained and no student should have to respond to another person to complete the survey.
If such accommodations for special needs students are not available in your school, we request that these students do not participate in the HKCS to protect their health privacy.
Communicate with families
Check with your district leaders to learn if your school is using the standard or the censored version of the survey to ensure the correct materials are shared with parents. Then, download the appropriate high school or middle school portfolio. These can be shared on your school's website or platform you use to communicate with parents/guardians. Feel free to add school-specific information to the portfolio to meet the needs of your community.
Middle School Passive Consent School Portfolio (with censored survey
3 WEEKS PRIOR TO SURVEY DATE:
Use the email templates below to share parent/guardian consent letters and information with teachers at least 3 weeks prior to your survey date/window.
Coordinate with teachers
AT LEAST 2 WEEKS PRIOR TO SURVEY DATE
Use these email template below to inform teachers of participation in the survey, and remind them to distribute (if applicable) and track the parent consent letters to students in their class.
2-3 DAYS PRIOR TO SURVEY DATE:
Use the email template below to remind teachers that the survey is coming up, share instructions, and share the unique survey link emailed to you from CSPHSurveyTeam@CUAnschutz.edu.
Be available for your teachers to reach out with any issues.
Call 303-724-8865 if you experience any technology issues with the survey. If you reach out voicemail box please leave a message and we will get back to you.
If any of the classrooms scheduled to take the survey are unable to do so, please email CSPHSurveyTeam@CUAnschutz.edu to schedule a makeup date.
YRBS CLASSROOMS: Collect sealed envelopes of paper surveys, and return completed surveys using the included return label.